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CROQUET CANADA
POLICY ON SANCTIONED TOURNAMENTS
Competition Year 2005
1. OBLIGATIONS OF CROQUET CANADA
When bestowing an official tournament sanction, Croquet Canada
undertakes to
(a) announce the tournament, in electronic or printed form, subject to
timely receipt of information
(b) process tournament results to adjust Handicaps or Rankings and
standings in its annual competitions
(c) provide timely publication of timely submitted finishing positions
and narrative reports
(d) attempt minimization of conflicting tournament dates
(e) provide advice about organization and running of tournaments when
requested
(f) provide guidance as regards reasonable court sizes, number and
duration of games.
2. REQUIRED FEATURES of a SANCTIONED EVENT
(a) Organizer. A Sanctioned Event must be organized by a Member Club of
Croquet Canada, or in the case of CroqCan, by the Board's CroqCan Committee.
(b)Version. The tournament should be played under the current rules or
laws of one of the following versions:
American Croquet, Association Croquet or Golf Croquet (WCF rules).
(c) Class. The tournament should have announced features that classifies
it into precisely one of the following classes:
Titled Event i.e. an open event whose title reflects nation wide or
province wide participation
(e.g. Canadian Open, Quebec Open)
Ordinary Event i.e. not titled and open to participants from various
clubs (e.g. Aboyne Open)
Club Event i.e. open to members of the organizing club only (Belvoir
Club Championship).
(d) Norms. The following norms (for 26 point games) should be adhered
to:
Titled event: the top flight should play on full courts with nominal
gamelength of at least 80 minutes for American Croquet and 2 hours for
Association Croquet.
Ordinary events and Club events: at least 1/2 size courts and nominal
gamelengths of at least 70 minutes.
3. PARTICIPANT ELIGIBILITY
For participation in CroqCan, a Canadian resident player is required to
be a member in good
standing of Croquet Canada; other players need to have membership in
some WCF-recognized
national croquet organization (e.g. USCA).
4. SANCTION FEES
A sanctioned tournament may consist of several separate EVENTS (singles,
doubles, various flights, various versions). Normally, all events of a
sanctioned tournament are sanctioned.
Sanction Fees per participant per event are payable as follows.
American or Association Croquet event:
(For nonmembers, sanction fees will be based on the temporary Handicaps
or Grades assigned by
the Tournaments Coordinator for POY purposes.)
Blue Division player: $7
Red Division player: $6
Black Division player: $5
Yellow Division player: $4
Player in a non-POY event: $3
Golf Croquet event (any player): $3
Note: POY event, defined in the Player of the Year rules as a
"competition event",
are typically Singles level play events; "non-POY" event includes all
Doubles events
and all Handicap Play events.
5. PROCEDURES BEFORE A SANCTIONED TOURNAMENT
Previously sanctioned tournaments:
Organizers who are essentially repeating a previously sanctioned
tournament,
may take sanctioning for granted, but need to provide the following
Minimal Tournament
Information, as soon as it is available, to the Tournaments Coordinator
and
also to the Editor of Publications.
Minimal Tournament Information:
(a) Dates: starting and finishing date
(b) Version: whether American Croquet, Association Croquet or Golf
Croquet
(c) Types of Events: e.g. whether singles or doubles, ...
(d) Contact: Person to be contacted for further information, with phone
number and email address.
In pursuit of our stated obligations, we expect all organizers to
provide, either in their announcements or at least in response to
enquiries the following
Additional Tournament Information:
(e) planned flights, with expected Handicap or Grade ranges
(f) number of courts to be used and whether full, medium or half size
(g) number of players to be accommodated
(h) planned duration of games
(i) minimum number of games per player (per event)
(j) tournament entry fee and what it covers
(k) practice times (if any)
(l) money prizes (if any)
New tournaments:
For a new (not previously sanctioned) tournament, application for
sanctioning must be made to the Tournaments Coordinator, with enough
advance notice to allow for clarification where needed. All the above
information (a) through (k) is required. It will greatly expedite
matters if such application is made be email. The Tournaments
Coordinator will identify problem areas (if any) and try to help
overcome them. Announcement of the tournament as sanctioned should wait
until sanctioning has been approved.
6. PROCEDURES AFTER A SANCTIONED TOURNAMENT
(a) Tournament organizers need to report
the Final Finishing Positions and
the game by game results
to the Tournaments Coordinator within seven days of the end of the
event.
This report, preferably by email, should be in the format illustrated by
the
examples given below.
If the Seven Days Deadline should become problematic for whatever reason
(e.g. a tournament that could not finish because of a hail storm),
the Tournaments Coordinator should be contacted about the situation as
soon as possible so that contingency plans could be worked out.
(b) After receipt of the Tournament Report, the Tournaments Coordinator
will
will invoice the Organizing Club accordingly, with a copy to the
Treasurer.
The game by game results will be forwarded to the Handicap Chair in case
of
American Croquet and to the WCF Ranking Officer in case of Association
Croquet.
Example to illustrate reporting of Finishing Positions:
Yellowknife Invitational, 31 July 2004
B flight Finishing Positions:
1 Louise Riel
2 Sam Buffalo
3 Doris Long
Jeffrey Short
4 Holly Hunter
Note: Do not write initials instead of first names.
Use the form of the name appearing in Croquet Canada handicap listings.
Example to illustrate Game-by-Game reports:
Style 1:
Louise Riel beat Sam Buffalo 26tp/17
Doris Long beat Jeff Short 17/9
Style2:
Winner's Name Winner's Score Loser's Name Loser's Score
Louise Riel 26tp Sam Buffalo 17
Doris Long 17 Jeff Short 9
Report all results in one and the same style.
Why this emphasis on style?
The specific style is required in order to make the results machine
readable --
that allows faster processing and avoids typing errors.
There are numerous equivalent ways of reporting a game result and it is
impossible to program a machine to recognize them all. That is why we
insist
on some specific form that will be human readable and machine readable
at the same time.
Note that Block Diagrams are not one of the acceptable styles.
The cooperation of organizers in this regard is very important.
While scores do not influence automatic handicap or ranking adjustments,
they are useful in case a new player has to be given an initial Handicap
or Ranking Index. In case of Association Croquet, peeling statistics are
being collected )
Note in particular the following features illustrated by the above
examples:
(a) the result of every game played is reported once and only once,
with the names of both players on one and the same line
(b) the name of every player should be written in the form
[First_name_without_spaces] [space] [Surname_without_spaces]
When a first name or surname contains a space as part of its normal
spelling, that space should be replaced in the report by the undersocre
character "_". For example, a player with first name "Mary Jo" and
surname "de Chastelain" should be reported "Mary_Jo de_Chastelain".
(c) Do not use initials instead of first names
(the machine won't recognize L. Riel as Louise Riel).
A simple way to prepare the game-by-game results in the required format,
is to collect them in that format in the first place.
In case of block play format you could prepare a sheet of paper on
which the names are printed in pairs in the required order according to
the schedule,
with only the scores to be filled in. After the tournament you need only
type in the scores.
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